Shared workspace - workspace tools
Workspace tools
The following table compares the Shared Workspace tools and how they meet various collaboration needs.
Comparison of workspace tools
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Workspace tools
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Other tools
for collaboration
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All-of-government intranet
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Web-based collaboration tools
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Email-based discussion list
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Email between SEEMail agencies
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| Best suited to… |
- Information of interest to multiple agencies.
- Static/non volatile information.
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- Project Teams or committees.
- Notifications, discussions and document sharing.
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- Interest groups and networks.
- Queries, ideas, resources, contacts.
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- Short term, person-to-person exchange.
- Drafts, comments, queries.
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| Lasts for? |
- Tend towards long term access.
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- Access ends when goals achieved.
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- Ends when discussion stops.
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| Why would I use it? |
- Research
- Who in government knows about…?
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- Contribute towards shared goals or deadlines.
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- Stay current and well informed.
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- Ad-hoc sharing with colleagues.
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| Kinds of participants |
- Anyone in the State Sector.
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- A group which meets often.
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- Many members with common interests.
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| Examples |
Planned:
- Agency procurement–contacts and how-to’s, existing multi-agency purchasing agreements.
- Useful to purchasing managers.
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Underway:
- Policy Managers Workspace –
A network that meets regularly to share information They also plan and run workshops.
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Used now for:
- Groups and networks based all over NZ sharing expertise, experience, and good practice.
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Used now for:
- Communicating between member agencies any information that is classified up to Sensitive.
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