Shared workspace - workspace tools
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Workspace tools
The following table compares the Shared Workspace tools and how they
meet various collaboration needs.
Comparison of workspace tools
|
Workspace
tools
|
Other tools
for collaboration
|
|
All-of-government
intranet
|
Web-based
collaboration tools
|
Email-based
discussion list
|
Email between
SEEMail agencies
|
| Best suited to: |
- Information of interest to multiple agencies.
- Static/non volatile information.
|
- Project Teams or committees.
- Notifications, discussions and document sharing.
|
- Interest groups and networks.
- Queries, ideas, resources, contacts.
|
- Short term, person-to-person exchange.
- Drafts, comments, queries.
|
| Lasts for? |
- Tend towards long term access.
|
- Access ends when goals achieved.
|
|
- Ends when discussion stops.
|
| Why would I use it? |
- Research
- Who in government knows about?
|
- Contribute towards shared goals or deadlines.
|
- Stay current and well informed.
|
- Ad-hoc sharing with colleagues.
|
| Kinds of participants |
- Anyone in the State Sector.
|
- A group which meets often.
|
- Many members with common interests.
|
|
| Examples |
Planned:
- Agency procurement contacts and how-to's, existing multi-agency
purchasing agreements.
- Useful to purchasing managers.
|
Underway:
- Policy Managers Workspace -
a network that meets regularly to share information They also plan and
run workshops.
|
Used now for:
- Groups and networks based all over NZ sharing expertise,
experience, and good practice.
|
Used now for:
- Communicating between member agencies any information that is
classified up to Sensitive.
|
