Glossary

Agency is a synonym for 'organisational unit' in this document. It gets used as a blanket term for business units, departments, Crown entities, Offices of Parliament or the Reserve Bank.

A Collaboration Leader is the agency group that has requested a secure space for sharing information in the Shared Workspace. They invite others to use that space as they need to. They take responsibility for the information being shared and who has access to that information.

components (generally not capitalised) refers to tool that is offered by shared workspace, E-government Unit, or agencies for producing online services.

e-government initiative is a project or activity that involves the use of ICT to:

• interface to the public
• support the delivery of services or information
• automate 'back office' systems, applications, and information resources that make up the agency's business.

EGU is the acronym for the E-government Unit: at this time it is a business unit of the NZ State Services Commission.

E-Library: a tool planned to be included with the Government Intranet. It will be a searchable digital repository of State sector documents (such as research) of ongoing value. It will tend to be for work that is not in public domain.

Funders: Those who prioritise and/or allocate Shared Workspace funding (Governing Body, SSC, Treasury, Minister for State Services).

The Governing Body refers to the proposed management group for the Shared Workspace Programme. In this context it means a multi-agency management model or 'club' approach to governance.

The Programme Managers: The specific group of staff in EGU that manage Shared Workspace programme on a day-to-day basis. SSC has ongoing funding to coordinate and run the Shared Workspace Programme in the E-government Unit.

Protocols: a written agreement between Shared Workspace and each client group about conditions of use and responsibilities for all parties. It covers generic conditions of use for all user groups plus specific ground rules a group agrees is important to them.

Shared Workspace (capitalised) refers to the project and overall product that is being designed for cross-agency collaboration.

tools (generally not capitalised) refers to the software products offered for users in Shared Workspace.

S.E.E. is the acronym for Secure Electronic Environment - the main offering is the standards and services that make up SEE Mail.

SSC is the acronym for the State Services Commission of New Zealand.

workspaces (not capitalised) refers to the online spaces set up for groups and teams within Shared Workspace.