Shared Workspace - Home -old
Shared Workspaces at a glance:
Shared Workspace is a suite of online tools and
processes to support information sharing and working between government
agencies and their partners outside government. It uses tools that
people are familiar with and can be used from wherever you are located.
A common, secure platform to support these tools has been built and operated by the State Services Commission on behalf of agencies. Limited funding for this is allocated to June 2006.
Shared Workspace will:
- support interagency collaboration;
- support groups sharing work in progress;
- support specialist group networks to share expertise, experience and good practice;
- be a repository for information resources of value to the whole state sector;
- provide valuable experience in using online collaboration tools.
It will not:
- support groups working on non-government related issues;
- support tools requiring large bandwidth, such as video conferencing;
- provide all-of-government document management and archiving;
- provide bespoke software solutions;
- be a hard-wired private network for member agencies.
Shared Workspace currently (Sept 05) has 4000 members from 126 government agencies (excl.local authorities).
FAQs
What tools are already available in the Shared Workspace Toolbox?
The Toolbox contains the following tools:
- Guides, coaching and Helpdesk
- Calendar
- Document sharing
- Notifications & discussions
- Events & announcements
- Discussion lists & message archives
- Issues & task list
What are the differences between the tools?
The tools meet a number of needs and ways of collaborating online.
When will the other tools be delivered?
- March 2005 - December 2005: Pilot government intranet available to departments and crown entities.
What are the Shared Workspace Fees?
View the fees schedule online or download the PDF [45 KB].
More information about Shared Workspace
- Read the Getting Started Guide
- The Shared Workspace Operating Principles December 2003 provides in depth information about how Shared Workspace will operate and develop.
- The Business Case for Shared Workspace provides detailed background material about the project.
Our agency has or plans to have collaboration tools, can we still do that?
Yes. A number of agencies have the business requirement and capacity to run collaboration tools and are already doing so. Generally the tools are used to meet special demands in the agency, are managed on-site and have a fair degree of IT involvement. In contrast, Shared Workspace is an off-site resource, meeting cross-agency needs for a given period, and needing no ongoing IT staff involvement.
Will agencies need to install special software or maintain special servers?
No. The only requirement is a recent web browser (and Internet access).
How secure is Shared Workspace?
The Shared Workspace infrastructure and traffic to and from the Shared Workspace is mainly secured for information classified 'In Confidence'. We anticipate one tool available through Shared Workspace will be for 'Sensitive' data and traffic.
Why not just use email and SEEMail?
These tools do not meet collaborative working requirements. Most people find it difficult to cope with the volume and variety of email they get every day. Documents and discussion held in a dedicated workspace are more visible and stay in context. They are also kept separate from your day-to-day mail messages.
