2. Review of Action Points from previous meeting
2.1 Karen Rollitt to circulate (via John Roberts) minutes of the latest meeting of IT/19
Karen said these had only just been issued and she will circulate them shortly.
2.2 Sara Barham and Keitha Booth to seek further information from the AGLS Working Group about the perceived value of issuing AGLS as an Australian standard.
Sara and Keitha provided some feedback from the December AGLS meeting. John suggested that there was no compelling reason for NZGLS to pursue a formal New Zealand Standards accreditation. This was agreed so the issue is to be parked.
2.3 John Roberts to contact Kent Duston to arrange a meeting regarding the relationship between Archives' GLADIS project and the EGU LDAP Directory project.
Done: this will be discussed further under item 6 on the agenda
2.4 John Roberts to update documentation to indicate that personal names (where no encoding scheme is used) should preferably be represented lastname, firstname with a space after the comma.
Done
2.5 John Roberts to update documentation to recommend that Source not be used.
Done
2.6 Sara Barham and Victoria Wray will discuss possible implementation approaches for relating multiple metadata records with EGU colleagues and report back
This will be possible in Metalogue2, which will be discussed further under item 3 on the agenda
2.7 Working Group to develop guidance for agencies on when it is preferable to create multiple metadata records and when it is preferable to use a single record to describe several related resources (or forms of a resource).
This hasn't happened, the item will be carried forward to the actions for the next meeting
2.8 Sara Barham to confirm EGU participation in the Geospatial Metadata Standards Project Steering Committee
EGU will not be participating directly on the Steering Committee, but providing input through other channels.
2.9 John Roberts to nominate Derek Rayner to represent NZGLS on the Geospatial Metadata Standards Project Team
Done: Derek reported back on this matter under item 7 on the agenda.
2.10 Sara Barham to arrange for links to NZGLS related DC2002 Conference papers be made through the NZGLS webpage
Done
2.11 Keitha Booth and Sara Barham to confirm National Library of Australia plans in respect of Metadata registry development with Warwick Cathro at the December AGLS WG meeting
Sara reported that the National Library of Australia do not have plans to develop a metadata registry at present
2.12 John Roberts to confirm with Rachel Heery the development timetable and plans for the DCMI Registry.
Done: but not circulated. The DCMI work is not likely to meet the needs of New Zealand in the near future
2.13 Neil Sanson to draft a background paper on metadata registry issues and options, with reference to Karen Rollitt, John Roberts and Sara Barham.
Done: a paper has been drafted
2.14 Sara Barham to provide the notes from the meeting with Karen and Douglas to Neil.
Done
2.15 Sara Barham, Victoria Wray, and Chris Daish to advise on the priorities for development of new, user-friendly products based on the NZGLS specification.
Not done: will come up in agenda item 4 on Work Programme options
2.16 John Roberts to address issues raised by the Working Group in respect of the draft NZGLS specification, and polish this draft further, and recirculate for the Working Group to provide comment at a more detailed level.
Done
2.17 John Roberts to add the qualifier Available for the element Date to NZGLS documentation.
Done
2.18 Karen Rollitt to circulate relevant DC Usage board decisions to the Working Group.
Karen has the March and April documents, she will check whether she has circulated them to the whole group and re-send if necessary. Karen noted that the action did not relate solely to UB decisions, but more widely to DCMI news.
2.19 John Roberts to amend documentation to show the use of W3C DTF and DCMI Period as best practice
Done
2.20 John Roberts to explore with the Working Group ways of developing a paper on the possible enhanced use of the NZGLS elements by the Portal
This will be discussed later under agenda item 4
2.21 John Roberts to circulate the current encoding schemes for Document Type, Service Type and Agency Type to the Working Group for review and comment.
John had not circulate these; the topic will be discussed later under agenda item 6
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