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e-GIF Management Committee Summary 14 November 2006

1. Digitisation Standard to be issued under the Public Records Act

The Committee:

  • Noted that Archives New Zealand is developing a Public Records Act Standard on Digitisation of Records.
  • Noted that this standard will provide guidance on best practice in digitisation processes and compliance with the requirements of the Public Records Act and Electronic Transaction Act.
  • Noted the intention of Archives New Zealand to seek inclusion of the Digitisation Standard and other Public Records Act Standards within the e-GIF framework at the appropriate time.
  • Approved the e-GIF “under development” status for the Public Records Act Digitisation Standard from this date.

2. The Incident Object Description and Exchange Format

The Committee:

  • Noted the role of incident information exchange, nationally and internationally, in improving cyber defences.
  • Noted the importance of IODEF in facilitating incident information exchange.
  • Noted the potential improvement in incident handling capability if IODEF is adopted.
  • Noted the minimal resource requirement for this project.
  • Noted the commencement of the IODEF project.
  • Noted that on completion of this project, IODEF will be submitted for adoption as an e-GIF standard (under development).

3. Web Guidelines Update

The Committee:

  • Noted all agencies have provided the required report back report.
  • Noted all agencies have made progress and SSC considers they are on target to meet stated deliverables.

4. General Business / Achievements

The achievements of the e-GIF Management Committee were noted as:

  • The Review of the e-GIF Management Committee by HeXad.
  • A new intake of members after several members finishing their connection with the Committee during 2006.
  • Progress in terms of Emergency Services and Government Administration (ESA) and making the ESA standard mandatory.
  • Strategic review of what the e-GIF Management Committee does.
  • Work on the Web Guidelines and compliance and an effective process for managing exemption requests.

The Chairperson concluded by adding that the Committee has achieved a lot during the year. He thanked all those members who have been involved with those achievements.

NEXT MEETING:

Regular Schedule

  • 13 March 2007, 2:00 – 5:00pm, State Services Commission